Adding a New Swimmer

Click the + NEW MEMBER button. Ensure you enter their Date of Birth accurately, as the system auto-calculates their age to determine if Parent/Guardian contact details are legally required. Saving will instantly generate a unique Portal Link and notify the coaching team.

Editing & Deleting

Click on any swimmer's row in the directory to view their profile, then click Edit. To permanently remove a swimmer, click the red Delete Member button inside the edit menu. This action requires confirmation to prevent accidental data loss.

March 1st Rollover

The BASC database is programmed to automatically expire memberships on March 1st of every year. When this happens, swimmer portals are locked, and their status turns red in the directory.

The Message Centre allows you to broadcast information via internal Portal Notices or bulk Email.

Generating Bulk Emails

Select your target audience (e.g., 'Performance Seniors') and tick Prepare bulk Email Drafts. The system will automatically generate personalized emails for every swimmer in that group. You can review and edit individual emails in the Email Drafts tab, or click Send All to dispatch them immediately.

The Admin Portal controls the master timetable. Any changes made here are instantly pushed to the Swimmer Portals and the Coach Dashboards.

Editing & Deleting Sessions

In the Grid or List view, click on any session card to open the editor. You can update the time, assign a new coach, or use the DELETE button to permanently remove the session from the club's schedule.